Student Data Notice

Version 0.1-draft · Effective 2026-11-07

DRAFT: for review by the Data Protection Officer and school administration.

For students of University of Perpetual Help System, Cauayan Campus

Your teacher may use a phone camera to scan and check your answer sheet. This page tells you what is recorded and what your choices are.

What is recorded

• A photo of your answer sheet. It shows your shaded student number, your shaded answers and your handwriting.
• Your student number and name, to match the sheet to you.
• Your answers, your score, your percentage and grade, and whether you passed.
• Notes for your teacher when the computer is not sure, for example "this answer is hard to read" or "two papers look very similar".

Why

To check your test quickly and fairly, to record your score, and to help your teacher see which questions and topics need more teaching.

How the computer reads your sheet

The computer reads the shaded bubbles and tries to read short handwritten answers. It can make mistakes. Your teacher looks at the results and confirms them before they are recorded. The system never decides your grade, and it never decides that you cheated. A note that two papers look similar is only a reason for your teacher to look more closely.

Who can see it

• Your teacher.
• The Program Head, for summaries about the department.
• The system Administrator, who looks after the system.

Your data is not shared with anyone outside the school. [TO CONFIRM: confirm with the DPO]

How long it is kept

• The photo of your answer sheet: [TO CONFIRM: period, for example 12 months].
• Your scores and results: [TO CONFIRM: period set by the school's academic records rules].

Your rights and how to ask for a correction

You can ask to see your data, to correct a wrong answer, score or detail, or to ask questions about how your data is used.

1. Show your paper to your teacher and ask for a re-check. Your teacher can correct a wrongly read answer or a wrongly recorded score.
2. If you still need help, ask for the school's Data Protection Officer: [Data Protection Officer name - to be set], [Data Protection Officer email - to be set]. Or use the Contact and Support page, and choose "Privacy request".
3. You may also complain to the National Privacy Commission (privacy.gov.ph).

More details are in the Privacy Notice of this system.